Schedule Changes Once Grades are Entered

Once grading period grades are earned, you will notice a slight difference when you make schedule changes.  If any class that has grading period grade history is removed, that class will stay listed under the student for purposes of retaining grade history.  If the old class was simply deleted completely, previous grading period grade history would be lost.  

When this happens, the class is marked with a Status of “Not Enrolled”.  This status keeps the student off the teacher’s rosters so they don’t see them listed for attendance.  Instead the class is simply retained under the student for grade history purposes.

In this example, the student was previously in 7^th period Spanish I.  Their schedule was changed to put the student in 1^st period Spanish I.  Since grades were earned for GP 1, the 7^th period Spanish I stays for grade history purposes.  In addition, that student class document is marked with a Status of “Not Enrolled”.

Open

Open

The grades can be consolidated onto the new student class document.  Then the old class can be deleted.  This process should only be done if the classes are the same and you wish to have the grading period grades averaged together for a final term grade.  If the classes are completely different, such as a change from Spanish to PE, you will probably just want to leave the grades as is so that the grade history shows the grades under the appropriate class.

If you are consolidating the grades, open the old class in Guidance…Classes by Student or Guidance…Current Year and then take note of the GP 1 Letter Grade, Percent, and Grade Points.  Then open the new class the student is in and type those grades into the same spot.  Checkmark the “Mid Term Grade”box to indicate that the grade should be on the report cards.

Once that is done, you can then delete the old class by opening the student class document and then touching the red “X”in the bottom corner.  At this point, the student would no longer show duplicate classes.

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