The first step is determining if you are sending a student school association for the student. If you have an active student school association the student should be in IIEP.
Use the Harmony API to see what data is in the ODS
Office use.. Sync data.. IDOE Data Exchange
View API Tool
Choose studentSchoolAssociation as the resource
Enter the STN as the ID
Touch Run URL
The API will return the studentSchoolAssociation(s) that are in the DEX ODS fo the student. This is the actual data in DEX. A studentSchoolAssociation looks like this:
{"id" : "db59670098b8420fb16eda40168477d7",
"schoolReference" : {
"schoolId" : 1088889999,
"link" : {"rel" : "School",
"href" : "/ed-fi/schools/2a48b126a3b84d28ad3faba52579e8ff"}},
"schoolYearTypeReference" : {
"schoolYear" : 2024,
"link" : {"rel" : "SchoolYearType",
"href" : "/ed-fi/schoolYearTypes/1a102757272a4d8aab2c10a6ce3b9760"}},
"studentReference" : {
"studentUniqueId" : "T12340001",
"link" : {"rel" : "Student",
"href" : "/ed-fi/students/7eccb5ad1731462f8f02c08b9fda0cd2"}},
"entryDate" : "2023-08-08",
"entryGradeLevelDescriptor" : "uri://doe.in.gov/GradeLevelDescriptor#11",
"exitWithdrawTypeDescriptor" : "uri://doe.in.gov/ExitWithdrawTypeDescriptor#19",
"primarySchool" : true,
"repeatGradeIndicator" : false,}
Look at the entryDate and exitWithdrawDate for the student
Entry date should be their first date of attendance
Exit date should not be present if the student is still enrolled
Remember a student may have multiple student school associations. They should have one for each segment of the school year they were in attendance. If they are currently enrolled, they should have a student school association that has an entry date but no exit date.
Are the Entry/Exit dates accurate for the student?
Yes
there is nothing you can do to
contact IDOE Support will need to be contacted
No
review the enrollment and withdrawal dates you have entered for the student
review the Status on the Guidance tab of the student- it can’t be Next Year or Graduated
review the ADM type of the student and make sure it is correct
correct the data and save the new enrollment or withdrawal record
If the student is a transfer out student you will need to make sure they have a student school association for this year- to do so they will need a new enrollment record
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