The first step in resolving conflicts is verifying your data is accurate
Use the Harmony API to see what data is in the ODS
Office use.. Sync data.. IDOE Data Exchange
View API Tool
Choose studentSchoolAssociation as the resource
Enter the STN as the ID
Touch Run URL
The API will return the studentSchoolAssociation(s) that are in the DEX ODS fo the student. This is the actual data in DEX. A studentSchoolAssociation looks like this:
{"id" : "db59670098b8420fb16eda40168477d7",
"schoolReference" : {
"schoolId" : 1088889999,
"link" : {"rel" : "School",
"href" : "/ed-fi/schools/2a48b126a3b84d28ad3faba52579e8ff"}},
"schoolYearTypeReference" : {
"schoolYear" : 2024,
"link" : {"rel" : "SchoolYearType",
"href" : "/ed-fi/schoolYearTypes/1a102757272a4d8aab2c10a6ce3b9760"}},
"studentReference" : {
"studentUniqueId" : "T12340001",
"link" : {"rel" : "Student",
"href" : "/ed-fi/students/7eccb5ad1731462f8f02c08b9fda0cd2"}},
"entryDate" : "2023-08-08",
"entryGradeLevelDescriptor" : "uri://doe.in.gov/GradeLevelDescriptor#11",
"exitWithdrawDate" : "2023-08-08",
"exitWithdrawTypeDescriptor" : "uri://doe.in.gov/ExitWithdrawTypeDescriptor#19",
"primarySchool" : true,
"repeatGradeIndicator" : false,}
Look at the entryDate and exitWithdrawDate for the student
Entry date should be their first date of attendance
Exit date should be their last date of attendance
If the student did not attend school this year they should have a single Student School Association with the Entry and Exit date both being the day prior to the first day or school. Regardless of what date you enter for the withdrawal date Harmony will use the date prior to the first day of school. This is in compliance with the IDOE.
Are the Entry/Exit dates accurate for the student?
Yes
there is nothing you can do to resolve the conflict
have the conflicting school check their dates and make sure they are not overlapping
if they are not overlapping IDOE Support will need to be contacted
No
review the enrollment and withdrawal dates you have entered for the student
when entering the data in Harmony
the date for New enrollment is the first day the student attended
the date for Withdrawal is the fist day of non attendance
correct the data and save the new enrollment or withdrawal record
Remember a student may have multiple student school associations. They should have one for each segment of the school year they were in attendance. If they are currently enrolled, they should have a student school association that has an entry date but no exit date.
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