Assigning Graduation Information to Senior Transcripts
- Ronda Naas
To assign a graduation date you will do the FIRST STEP of the rollover process, go to Office Use…Rollover….Promote Students.
Select the grade level of 12 and which students will be retained (not be graduating at that date). Each student check marked will display to the right so you can see a running list of student names that will be marked as retained.
Enter the graduation date for the seniors (select from the calendar).
Select the building graduating students will move to. If this is the highest building in your corporation, then select the same school name as graduating students will stay in that database.
Upon touching “Next”, the graduation date will be attached to the students NOT marked as retained.
Select stop/cancel on the next screen. Do not continue with the rollover process at this time
To assign the diploma types go to Guidance… Transcripts. You can use the filters to filter for just grade 12 and a particular grad track. Select all the students (deselect any that didn’t meet that diploma requirements) and touch the Diploma Type button. Pick the appropriate diploma type and say Okay. That diploma type will be assigned to all selected.
DESELECT ALL and then repeat the process for the other diploma types.
The IDOE also uses numbers to translate to the diploma types. Below are the numbers and corresponding description
01 | General (Passed GQE or met Graduation Pathway) |
02 | Core 40 with Academic Honors (Passed GQE or met Graduation Pathway) |
03 | Core 40 only (Passed GQE or met Graduation Pathway) |
04 | General (Evidence-based waiver or Waiver from PRC Requirements for GP) |
06 | Certificate of Completion (IEP program Completed) |
07 | Course Completion |
09 | Core 40 with Technical Honors (Passed GQE or met Graduation Pathway) |
11 | General (Work Readiness Waiver) |
12 | International Baccalaureate Diploma |
13 | Core 40 Only (Evidence-based waiver or Waiver from PRC Requirements for GP) |
14 | Core 40 with Academic Honors (Evidence-based waiver) |
15 | Core 40 with Technical Honors (Evidence-based waiver) |
16 | Core 40 with Academic and Technical Honors (Passed GQE or met GP) |
18 | Core 40 with Academic and Technical Honors (Evidence-based waiver) |
19 | Core 40 Only (Work-Readiness Waiver) |
20 | Core 40 with Academic Honors (Work-Readiness Waiver) |
21 | Core 40 with Technical Honors (Work-Readiness Waiver) |
22 | Core 40 with Academic and Technical Honors (Work-Readiness Waiver) |
23 | Alternate Diploma |
Related Articles
| Title | Creator | Modified | |
|---|---|---|---|
| Assigning Graduation Information to Senior Transcripts | Ronda Naas | Jan 09, 2025 | |
| Cafe End of Year Rollover | Ronda Naas | May 21, 2024 | |
| End of Year Checklist | Ronda Naas | May 21, 2024 | |
| Health Records Rollover | Ronda Naas | May 21, 2024 | |
| Student End of Year Rollover | Ronda Naas | May 21, 2024 |